When we first created TaskBoard, it was never meant to be anything more than an internal tool. I remember the day clearly—I was frustrated with the limitations of existing project management software. High per-user fees made it impractical to onboard everyone we needed, especially short-term contractors or clients, and the complex setup didn’t make it any easier. Our workflows were stalling, and we needed something lean, fast, and intuitive that would actually support our team’s needs.
So, we built our own solution. The first version of TaskBoard was as simple as it gets: a chat-style interface that showed projects on the left and tasks on the right. It was quick, responsive, and designed for people who just wanted to get work done. Creating a task felt as easy as sending a message—click the board, create the task, hit enter, and it was done. Moving tasks around was a breeze with drag-and-drop functionality, and most importantly, there was no lag. We could feel the difference immediately. This wasn’t just another task tracker; it was a system that fit the way we actually worked.
As we used it, we began adding features to solve our own workflow pain points. One of the biggest challenges was tracking hours on tasks. We implemented a worklog feature where everyone could log their daily hours, making it easy to see where time was being spent. Soon, we had a clear picture of our team’s productivity, and it was easier to balance workloads across projects. I can’t tell you how much this feature helped us optimize our resource allocation. We started grouping people into teams and could quickly see who was overbooked and who had some bandwidth, letting us move resources where they were most needed.
At that point, a few friends and family companies started using TaskBoard as well. Their feedback was overwhelmingly positive, and we saw potential to share TaskBoard with a wider audience. But here’s where things got complicated. Initially, we thought we could offer TaskBoard as a downloadable product, something companies could install and run themselves. But it turned out that setup and ongoing maintenance were significant obstacles. So we shifted to a fully hosted model, which gave clients full access to all features without the overhead of software management, support, or per-user fees. This change simplified everything—clients got the power of TaskBoard without any hassle, and our model became much more scalable.
As TaskBoard matured, we recognized the need for tracking projects by milestones rather than rigid two-week sprints. We added Milestones as a way to group tasks with progress bars, estimated hours, and checkpoints. With Milestones, we could see exactly how a project was progressing, down to which tasks were taking longer than planned. Once a Milestone was locked, it couldn’t be changed, bringing a level of accountability that transformed the way we worked. Everyone felt responsible for delivering on time, and clients knew exactly what to expect. We even added a buffer for bug fixes and feedback, which kept unforeseen issues from derailing our release schedules.
Another game-changer for us was integrating billing into the worklogs. By tagging tasks as billable or non-billable, we could accurately track hours and generate invoices that reflected the real work done. Before this, tracking and billing hours was chaotic, and we often missed out on billable hours. TaskBoard streamlined this process, letting us bill clients with transparency and accuracy
Looking back, TaskBoard was born out of a need for something practical, user-friendly, and efficient. It’s been incredible to see how a tool we initially built just to make our own lives easier has evolved into a comprehensive project management platform that serves other companies just as well. We’ve kept it simple, accessible, and powerful, without the per-user fees or hidden costs.
Today, TaskBoard has become the go-to platform for teams who want a streamlined, no-nonsense approach to project management. It’s more than just software; it’s a system built by people who understand the daily grind, the urgency of deadlines, and the value of accountability. That’s the TaskBoard story, and we’re excited to see where it goes next.
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